Description
Commercial role and responsibilities
➢Support Bid manager and area manager in identification of new businesses
➢Support in analysis of possible partners
➢Prepare all due diligences of identified partners
Role and responsibilities in bid general coordination:
➢Support Bid manager in preparation of responsibility sharing during tender stage (responsibility matrix, schedule, etc.)
➢Coordinate signature of all agreement with partners at bidding stage(JV, Designer, subcontractors, …)
➢Support preparation of the Bid Organization chart, and dispatch the contacts list.
➢Support preparation of bidding schedule and ensure compliance of all the parties.
➢Ensure effective bid document management (electronic document management system) according to the tender needs.
Role and responsibilities in proposal deliverable coordination:
➢Participate in elaboration of the responsibility matrix (who does what in the Bid team).
➢Coordinate preparation of the WBS with designers and ensures all documents are prepared accordingly.
➢Support in preparation of the list of deliverables and the schedule of preparation, internal issue, review and validation.
➢Coordinate within VINCI Construction Grands Projets the delivery of all documents.
➢Receive and coordinate the Requests For Clarification from the Bid team.
➢Follow-up compliance with the Proposal time schedule.
➢Support bidding team in evaluation / preparation of all non technical aspects of the bid (Quality, H&S, Environment, Permits, CSR Human Rights, …)
➢Ensure the proposal deliverables are compliant with the Tender requirements.
➢Participate in coordination meetings with designers, between partners, … and ensure all decisions are being taken into account.
Role and responsibilities in proposal validation stages:
➢Prepare presentations and participate to all intermediate and final meetings:
• Selection meeting
• Kick-off meeting
• Progress meeting
• Technical close-up meeting
• Risk and Opportunities Assessment meeting
• Dry cost validation meeting
• Close-up meetings
• Risks Committees
➢Make sure all decision taken in meeting are shared with bidding team
Roles and responsibilities for HSE
➢Ensure that “Safety in Design” is implemented in the Design inputs.
➢Ensure that Health, Safety and Environment aspects are taken into account in the pricing as per VINCI policy and values.
➢Ensure that CSR and Human Right measures are duly evaluated, assessed and any measure is properly priced
➢Propose environmental solutions that will improve the 3 pillars of VINCI:
• Taking action for climate
• Optimizing resources by harnessing the circular economy
• Preserving natural environments
Interfaces
➢Communicates with designer, partners, owners, contractors and sub-contractors.
Contract execution process
➢Participate in preparation of a transfer file with all adjustment of changes till the contact signature.
➢Participates to the transfer meeting.
Post-completion process
➢Provides any experience feedback to VINCI to be used on future
Responsible for conforming with Vinci's Conduct and Code of Ethics